Office Administrator
Workplace: Stockholm, Sverige
Expires: August 15, 2025
Looking for a structured and self-driven Office Administrator to support sales and project delivery within a leading energy sector company in Västerås. The role is new and pivotal within a small but growing team, starting part-time with potential for full-time or permanent employment. Responsibilities include administration of contracts and projects, support to project managers and Key Account Manager, handling purchases, logistics, invoicing, spare parts, and economic follow-up of projects. Requires at least 3 years of similar experience, fluency in Swedish and English, and system proficiency mainly in SAP and Office suite.
Main requirements:
- Minimum 3 years experience in similar roles within project operations
- Ability to work independently and take initiative in a matrix organization
- Experience handling supplier contacts, purchases, invoices and logistics
- Fluent in spoken and written Swedish and English
- Good system skills, especially SAP and MS Office
Responsibilities:
- Administration of customer contracts and projects
- Support to project managers and Key Account Manager
- Handling of purchases (PR/PO), logistics and invoices
- Spare parts management and delivery follow-up
- Financial follow-up of projects
- Office administration and internal service
Required hard skills:
- SAP
- Microsoft Office
- Project administration
- Purchase order processing
- Invoice management
- Logistics coordination
Recommended hard skills:
- Experience in electrical power industry or with high voltage equipment
- Knowledge of French or German
Soft skills:
- Structured
- Self-driven
- Collaborative
- Responsible
- Good communication skills
- Humility
Natural languages:
- Swedish (Proficient)
- English (Proficient)
- French (Basic familiarity)
- German (Basic familiarity)
Cultural skills:
- Ability to work in international teams
- Understanding of matrix organizations
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